New service · AI for appointment-based businesses

An AI receptionist that answers your WhatsApp and your phone

It replies to your customers, checks your real calendar, offers free slots and books, moves or cancels the appointment. If there is a complaint or a question it cannot answer, it alerts a person on your team.

Built for barber shops, hair salons, clinics, beauty centres, garages and any business that runs on appointments. We set it up with your services, hours and accounts, and show you how it works inside.

Try the demo Book a free 30-minute call

2-minute demo (in Spanish) with a fictitious barber shop: booking by chat, rescheduling, a complaint handed to a person and a booking by phone.

What the AI receptionist does

WhatsApp and chat bookings

Answers prices, opening hours and common questions, offers slots that are actually free and confirms the appointment with a booking number.

Phone calls

Picks up the phone, understands what the customer wants, checks the calendar and books, so nobody on your team has to stop what they are doing.

Changes and cancellations

Customers move or cancel by message or call. The slot is freed immediately and double bookings are blocked.

Hand-off to a person

For complaints or questions it cannot answer, it does not invent anything: it logs an alert for someone on your team.

Reminders and follow-up

A reminder before the appointment and a message after the visit to cut no-shows and ask for feedback. Enabled in the version for your business.

Internal dashboard

Appointments and alerts show up instantly in a dashboard. With Google Calendar, each staff member keeps seeing their own calendar.

Try it yourself: barber shop demo

We built a fictitious barber shop, with its own calendar, staff and prices, so you can see the receptionist working before talking to us. Message it like a customer would, or call it from your browser. The demo speaks Spanish.

Try the chat Try the voice call See the full demo Or request a guided demo

Fictitious data. The call works in Chrome, Edge or Safari: allow the microphone when asked. Test bookings are deleted.

How we set it up

ConsultationA 30-minute video call: your services, hours, staff, channels and what should go to a person.
Written quoteThe setup price and the monthly cost of each item in your name, before we start.
ConfigurationWe adapt the agent to your business: tone, answers, booking rules and alerts.
IntegrationWhatsApp Business (official Meta API), Google Calendar, a voice number and, if needed, Airtable for staff shifts.
Testing and launchWe test it with you on real cases, leave it running and walk you through the dashboard and workflows.

What is included and how you pay

Clear pricing with no mandatory subscription: you pay once for the setup, running costs are billed to your business and maintenance is optional.

1. Setup

From €400

One-off fee

Agent adapted to your services, prices and hours
Chat and WhatsApp; voice if you need it
Bookings, changes, cancellations and hand-off to a person
Calendar integration and internal dashboard
Testing, launch and a walkthrough of the workflows

2. Running costs

In your name

Paid directly to each provider

WhatsApp messages (Meta's published rates)
Phone number and voice minutes
AI model usage
Google Calendar and Airtable, if you use them
The monthly cost of each item, in writing, before we start

3. Maintenance

Optional

Monthly fee, cancel anytime

Monitoring that everything keeps answering
Changes to hours, services and prices
Tuning answers based on what customers ask
Updates when WhatsApp or providers change

All accounts (WhatsApp Business, voice number, calendar) stay in your business's name: if you ever stop, you keep everything.

Are you an agency? We work as your technical partner

If you sell marketing, websites or automation to local businesses, we make sure the technical side works and you look after your clients. Two ways to work together:

Technical partner: we build each receptionist for your clients at a per-deployment price, and you set your own final price.
White label: the dashboard, messages and documentation carry your brand; we stay in the background.

Either way, we give you the monthly cost of each item in writing so you can include it in your proposal. Get in touch and we will share the terms.

Your data and your customers' data

The receptionist stores only what it needs to manage the appointment: name, phone number, service and time. Together we decide what is sent to the AI model, where it is processed and how long it is kept, with the GDPR and the EU AI Act in mind. Customers always know they are talking to an automated assistant and can ask for a person.

AI receptionist: frequently asked questions

Is this a finished product or a demo?

It is a working demo with fictitious data: a made-up barber shop with its own calendar, services and prices. The agent in the video and behind the test buttons really checks that calendar, books and cancels. For your business we build your own version with your services, opening hours and accounts.

Do I need the official WhatsApp API?

To answer on your WhatsApp number, yes: the receptionist connects to the official WhatsApp Business Platform (Meta Cloud API) with a number verified in Meta. We help you with the sign-up. Meta charges per message according to its published rates, and that cost is billed to you.

Which languages does it speak?

The demo runs in Spanish, both in chat and on the phone. The chat can answer in English and other languages; for voice calls in another language we check the right voice and transcription options during the consultation.

Can it answer calls to my existing number?

The voice agent answers on its own number. Usually you get a local number in your name, or forward calls from your current number when you cannot pick up. We look at your options with your phone provider.

What happens if a customer complains or asks something it does not know?

It does not make things up: it logs an alert in the internal dashboard (and, if you want, by email or message) so a person on your team can follow up. Complaints always go to a person.

How much does it cost per month?

Setup is a one-off fee. Running costs are paid in your business's name: Meta's WhatsApp messages, the phone number and voice minutes, AI model usage and, if you need them, Google Calendar or Airtable. They depend on how many messages and calls you get, so before we start we give you the monthly cost of each item in writing. Monthly maintenance is optional.

Can I see how it works inside?

Yes. Everything runs on n8n workflows you can open and review: what the agent does, which tools it calls and what data it stores. It is not a black box.

Do you work outside Spain?

Yes. Setup is done remotely, so we work with businesses and agencies in any country. Meetings are held by video call.